Your yearly estimate
Missed calls
- Missed calls per year
- Estimated jobs lost per year
- Revenue at risk per year
Admin
- Admin hours per year
- Admin cost per year
- Evenings you could get back
This is an estimate based on your inputs and published benchmarks, not a prediction or guarantee.
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We'll look at your numbers together and pick the one automation worth doing first.
You vs. hiring someone vs. doing nothing
These use your numbers above, plus the assumptions in each column.
How this is calculated
- Missed calls per year calls per week × % missed × working weeks
- Estimated jobs lost per year missed calls per year × % new customers × % who don't call back × % who would book
- Revenue at risk per year jobs lost per year × average job value
- Revenue for comparison the same calculation with % missed set to 14% and 34%, whatever you entered above
- Admin hours per year (other admin hours per week + quotes / estimates per week × minutes per quote / estimate ÷ 60 + (unpaid-invoice follow-ups per month × minutes per follow-up ÷ 60) ÷ 4.33) × working weeks
- Admin cost per year admin hours per year × your hourly value
- Hours AI could free admin hours per year × share of admin AI could help with
- Evenings you could get back hours AI could free ÷ 3, rounded
How the top 3 are ranked
- Missed-call text-back or AI receptionist revenue at risk per year
- Quote / estimate drafting quotes / estimates per week × minutes per quote / estimate ÷ 60 × working weeks × your hourly value × share of admin AI could help with
- Invoice reminders (unpaid-invoice follow-ups per month × minutes per follow-up ÷ 60) ÷ 4.33 × working weeks × your hourly value × share of admin AI could help with
The first is revenue and the other two are the value of your time, so treat the order as a place to start.
How the comparison works
- Do nothing yearly cost = revenue at risk per year + admin cost per year. This is the starting point, so its net result is 0.
- Hire a part-time assistant yearly cost = assistant hours per week × hourly cost × working weeks. Revenue recovered = revenue at risk per year × % of missed calls an assistant would catch. Admin time freed = admin hours per year × % of admin an assistant would take on, up to the hours you pay for.
- AI system year 1 cost = setup cost + 12 × monthly cost. Year 2 cost = 12 × monthly cost. Revenue recovered = revenue at risk per year × % of missed calls AI would catch. Admin time freed = hours AI could free.
- Value of that time admin time freed × your hourly value
- Net result compared with doing nothing revenue recovered + value of that time − yearly cost (year 1 cost for the AI system)
All figures are estimates based on your inputs, not a promise.
Sources
Email me my results and a short automation checklist.
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